How To Donate
The First Time Someone Donates
In order for us to accurately track donations and issue tax receipts, first-time donors should complete a Donor Form and include it with your check. Whether you are mailing the check individually, or your market center is sending in a group of checks, we need to receive this form at least once from each person so that we can set up a complete record in our donor database.
Once we have received the form for a donor, it is not not necessary to include it with future donations..
If you are an MCA who is submitting in a batch of checks and you don't know whether some of these are first-time donors, you should either:
- Have every person complete a Donor Form, OR
- Make sure that each check lists the person's full name, MC# and email address.
Greensheet Contributions
Whether checks are cut at closing or the MC receives the total amount, Greensheet donations should first go through the MCA, who must write the agent's name and MC# on the stub. IMPORTANT: Please be sure to enter your MC address in the deduction address field in the WinMORE system so that checks will go to your office and not be sent directly to KW Cares.
Following these steps will ensure that when KW Cares receives the check we will have enough information to enter the donation in our database and generate a tax receipt for the individual.
How Individuals Can Make a Donation
By Check:
Send to KW Cares, 807 Las Cimas Parkway, Suite 200, Austin TX 78746.
Please be sure it includes your name, MC# and email address!
By Credit Card:
Click the image in the left margin and you will be taken to a secure website for online transactions.
Receipts will be issued via email, unless a paper copy is requested.
How Teams, Market Centers, Regions Can Make Group Donations
There are many ways to support the Keller Williams family through KW Cares. To keep administrative costs low for the charity, we prefer that market centers issue a single check that reflects multiple donations, rather than sending us a stack of individual checks. We will of course accept multiple checks if this is the only way your office can contribute.
When sending a single check representing multiple donors, it is imperative to include a list of donor names, addresses, email, and individual amounts so that we can issue accurate receipts. To do this you can either submit a Donor Form for each donor, or a cover page that includes these details.
When we receive checks that are not accompanied by the Donor Form, we assume the donors are already in our database. If they are not, it causes considerable administrative time to research, so we appreciate your cooperation in working with us to accurately identify details for each donor.
Receipts
Receipts are emailed at the time donations are entered into our database. If we do not have the donor’s email address, a year end tax receipt is mailed in January of the following year.